FMSQ PRESS RELEASE - 2025 AGM

Dear members,

Here is an official announcement from the FMSQ Board of Directors regarding the 2025 Annual General Meeting (AGM):

To facilitate access for members, it was agreed to hold the 2025 AGM in a video conference format on Tuesday, May 13, 2025. We therefore invite you to this virtual meeting to keep you informed and involved in your organization.

Date: Tuesday, May 13, 2025

Time: 7:30 p.m. to 9:00 p.m.

Location: Video conference

Please note that the AGM will be conducted in French. However, comments, questions, and clarifications can be made in English without any problem. Our goal is to ensure all our members feel included!

How to register?

Members in good standing (2024 members) are invited to confirm their participation in the video conference before Sunday, May 11 at midnight. by filling out the following form.

REGISTRATION AGM 2025 / REGISTRATION

A confirmation email will then be sent to registered members for Monday, May 12 with the web link and password for the video conference.

Agenda :

1. Opening of the general meeting

2. Appointment of a meeting president

3. Regularity of the convocation and quorum

4. Welcome and presentation of the board of directors

5. Reading and adoption of the agenda

6. Reading and approval of the minutes of the AGM of May 14, 2024

7. Presentation of the 2024 financial report (Review mission)

8. Presentation of the activity report (Review of the 2024 season and outlook for 2025)

9. Presentation of the budget for the year 2025

10. Choice of the chartered accountant for the review mission for the financial year 2025

11. General regulations

12. Election of directors 2025

13. Varia

14. Closing of the meeting

2025 Election Process:

According to the general regulations of the Fédération des Motocyclistes de Sentiers du Québec [1997] ratified at the annual meeting of April 14, 2018: the Board of Directors annually appoints an election director responsible for receiving nominations (Regulation 4.5). To this end, the election director will be responsible for presenting to the assembly at the AGM a report of eligible and received nominations before the deadline which was set for May 3, 2025 at midnight.

For more information on the organization's structure, visit our dedicated webpage on this topic.

Composition of the FMSQ Board of Directors and positions up for election for 2025:

Administrator (1): François Giroux (position up for election, 2-year term)

Administrator (2): David Piché

Administrator (3): Alexandre Côté (position up for election, 2-year term)

Administrator (4): Marika Hamel

Administrator (5): Vacant Position (position up for election, 2-year term)

Administrator (6): Jean-Olivier Goulet

Administrator (7): Pierre-Yves Deneault (position up for election, 2-year term)

Deadline for submitting your application: May 3, 2025 at midnight.

Eligibility: Members in good standing for the 2024 season are eligible and must be supported by at least one member in good standing of the association for the year 2024.

Application Form Contents (in order to be eligible, all information below must be provided ):

• Name :

• First name :

• City of residence:

• Membership number 2024:

• A short presentation summary (maximum 5 lines):

• A summary of your past involvement with the FMSQ (5 lines maximum):

• Your objectives during the mandate (maximum 5 lines):

• What motivates you to introduce yourself (5 lines maximum):

• Completed and attached 2025 Candidate Declaration of Interest Form :

• Completed and attached 2025 Criminal Record Search Consent Form :

• Completed and attached 2025 Candidate Professional Profile Form :

Send your application form and attachments before the deadline by email to election.ca@fmsq.net for the attention of the Director of Elections.

INFORMATION REGARDING THE DUTIES AND RESPONSIBILITIES OF DIRECTORS:

• The board of directors administers the affairs of the federation and, on its behalf, exercises the powers conferred on it by law, with the exception of those falling within the remit of the general meeting and defined in these regulations.

• The council elects the officers of the federation.

• The council approves the operating budget.

In addition to the tasks and functions assigned to them under the Companies Act and these regulations, the directors of the federation exercise the following tasks and functions:

The President:

• He chairs the meetings of members and the board of directors.

• He is, along with the treasurer, one of the signatories of the federation's checks and other commercial instruments.

• He ensures that the tasks and functions assigned to the officers, administrators, employees and agents of the federation are correctly carried out.

• He exercises all other tasks and functions that may be entrusted to him by the board of directors.

• He is an ex officio member of all committees.

The secretary treasurer:

• Along with the president, he is one of the signatories of the federation's checks and other commercial papers.

• He is responsible for the financial management of the corporation.

• He ensures that the federation's accounting books are kept properly.

• He oversees the financial preparation of the federation's financial report at the end of each financial year.

• He prepares, in collaboration with the president, the notices of meeting and the agendas for the corporation's meetings.

• He draws up the minutes of the corporation's meetings and ensures their follow-up.

• He exercises all other tasks and functions that may be entrusted to him by the board of directors.

Duties and responsibilities of administrators:

• They act as representatives of the federation before the members in good standing.

• They organize and supervise the harmonious development of the different disciplines.

• They meet periodically, and as needed, with the other members of the board of directors.

• They support and assist the organizers.

• They promote good dissemination of information between the board of directors, members and organizers.

• A director may request the assistance of the board of directors to decide if a conflict situation is not resolved following his intervention.

Remuneration:

Directors are not remunerated for their services. However, any director may be compensated for all expenses incurred in the performance of his or her duties.

We hope to see you there in large numbers!

Your turnover